How to Create a Personal Wiki

If you manage multiple projects or simply want to better organize your ideas and learning, creating a personal wiki is a perfect tool for that. In this article

I will guide you step by step to set up your first personal wiki, with a clear structure and recommended tools.

What is a personal wiki and why should you have one?

A personal wiki is a system where you can organize and store information in a structured way. It is ideal for:

• Documenting current projects.
• Storing and exploring new ideas.
• Keep track of personal or professional goals.
• Organize knowledge.
• Save references.

A wiki not only helps you keep everything organized, but also allows you to quickly access information when you need it, keeping you focused and efficient.

How to create a personal wiki

Define structure of the personal wiki

To start, you need a basic structure that you can customize according to your needs. Here I propose an initial structure that you can adjust later.

1. Main page: The table of contents of your wiki

The home page will be the center of your wiki and should include links to the most important sections. You can call it “Personal Wiki”, “Project Central” or any name that inspires you.

Suggested content:

• 🔗 Current Projects.
• 💡 Ideas and Planning
• 📚 Knowledge Base
• 🎯 Goal Tracking
• 🗂️ Historical Archive

This page acts as the main menu for your wiki. Think of it as the starting point for exploring everything it contains.

2. Current Projects

This section is for documenting the projects you are actively working on. Each project will have its own page or subpage with detailed information.

What to include in each project:

• Goal: Clearly define what you want to accomplish with this project.
• Progress: Detail completed and pending tasks.
• Resources: Save links, tutorials or useful references.
• Notes: Write reflections, problems or ideas related to the project.

Example:
📂 Project: newsletter for solopreneurs.

• Goal: Launch a monthly newsletter with practical tips.
• Progress: Design the template and write the first article.
• Resources: Email design tutorial, statistics on successful newsletters.

3. Ideas and Planning

Here you can store all the ideas that come up for future projects. This section is especially useful if you have many ideas that you need to prioritize.

Suggested format for each idea:

• Title: A brief description of the idea.
• Description: Explain what it is and why it is interesting.
• Potential: Evaluate its feasibility and benefits.
• Next steps: What you would do to carry it out.

Example:
💡 Idea: On-demand AI image service.

• Description: Create a business that offers personalized images using artificial intelligence.
• Potential: High, due to the growing interest in unique visual content.
• Next steps: Research sales platforms and define pricing.

4. Knowledge Base

The knowledge base is the place where you will store useful information and resources that you consult frequently.

How to organize it:

• Tools: guides and tutorials about the software you use.
• Key concepts: information about topics you are learning.
• External references: books, articles, videos or important websites.

Example:
Knowledge base.

• Tools: tutorials on how to use DALL-E or Notion.
• Key concepts: “How to structure a SaaS”.
• References: Hooked (book on habit design).

5. Goal Tracking

In this section you will keep track of your personal and professional goals. Divide your goals into short, medium and long term for a better focus.

Suggested format for each goal:

• Goal: Clearly define what you want to achieve.
• Deadline: Deadline for completion.
• Progress: Keep track of progress.
• Notes: Reflections or adjustments needed.

Example:
🎯 Goal: Publish 12 articles on Medium in 2025.

• Deadline: December 2025.
• Progress: 1/12 articles published.
• Notes: Search for more advanced topics for entrepreneurs.

6. Archive

Use this section to store information on completed projects, discarded ideas or any data that you no longer need to have on hand but wish to keep.

Example:
🗂️ Archive

• Completed projects: Publishing your book on Amazon.
• Discarded ideas: A mobile app for solopreneurs.

Set up your wiki step by step

1. Create the main page: Set up your index and main links.
2. Add subpages: Create sections such as “Current Projects”, “Ideas and Planning”, etc.
3. Customize your wiki: Use icons, labels or colors that make the experience more visual and motivating.
4. Add initial content: Document one or two current projects and start including ideas or goals.

Choosing a tool to create the wiki

The tool you need for create a personal wiki must be intuitive and visual (this is a must for beginners). An app that allows you to create pages with links and use templates easily to save time.

I have used multiple apps and software to manage tasks and projects. I have also used different cloud solutions and different organization formats on my computer.

In my case as a solopreneur, I am only going to recommend one tool because it is what has worked best for me. Everything else has not worked so well for me and I have ended up leaving them, so it would not be right to recommend other options. If not, you can always search among the most downloaded from the App Store or Play Store.

My recommendation is Notion, an excellent choice thanks to its ease of use and minimalist design, which does not preclude its multiple possibilities of use.

A nice thing about Notion is that you can use templates already made by other people. Which is pretty cool if you want to save yourself the time of learning and building your wiki.

Here below I’ll leave you my own wiki for my business as a solopreneur, which might be useful for you to manage yours:

Solopreneur Project Management Tool: Managing All Without Losing Your Mind